The PiPS Code of Conduct

Respect for honesty and integrity and for the author client’s right to proper and timely information are fundamental principles that all PiPS™ management, staff, licensees, editors, artists and designers must accept and adopt.

PiPS integrityWe recognize our privileged role in independent publishing, particularly in relation to author clients.  PiPS™ has accepted the duty of assessing the work of authors, knowing that writers have often sacrificed a great deal in time and money to get their book to publication standard. With that duty comes the responsibility to offer fair, authentic, professional advice to our clients.

In accepting the responsibility that comes with this privileged role, PiPS™ must be accountable.  Accountability engenders trust and respect for the rights of others. Without trust, we cannot fulfill our duty to clients and they cannot entrust their work to us.

Everyone working under the PiPS™ banner is expected to apply the following standards:

  1. To report and advise honestly, striving for accuracy, fairness and disclosure of all essential facts.  To present all relevant available facts, without, in any way, distorting emphasis.  To ensure that clients have a fair opportunity to respond to assessments.
  2. To ignore personal characteristics of clients, including race, ethnicity, nationality, gender, age, sexual orientation, family relationships, religious belief, or physical or intellectual disability. Such information will only be sought if directly relevant to the work being assessed.
  3. Where confidences are offered by clients, to respect them in all circumstances. To keep private, under all circumstances, any information about clients or their work to any person or organization, except those directly involved in the PiPS™ assessment.
  4. To assess work without allowing personal interest, or any belief, commitment, payment, gift or benefit to undermine their professionalism, fairness or independence. To ensure this, the names of editors and designers will not normally be divulged to clients, who will communicate through the PiPS™ administration or supervisor. The people doing the assessing will operate at arm’s length.
  5. To disclose conflicts of interest that affect, or could be seen to affect, the accuracy, fairness or independence of the assessment.  Improper use of a PiPS™ position for personal gain other than fair fee-for-service will not be tolerated. Alternative assessors will be appointed if personal interests conflict with professional obligation and duty.
  6. To assist, and never take advantage of, an author who is vulnerable or ignorant of publishing practice.
  7. To always act in a manner that upholds the status of the publishing industry as a whole, and all aspects of it.
  8. To always act in the best interests of the client, within the limitations of professional obligation and the guidelines of this Code.
  9. To be fair in the criticism of another editor’s or designer’s work and never belittle or denigrate the work or reputation of another editor or designer.
  10. To shun all false, misleading or deceptive statements in publicity material. To ensure that content is fair to clients, editors and designers, and other professionals in independent publishing.
  11. Where there is any conflict or doubt, to apply, as well as the circumstances will allow, the Golden Rule: To treat authors as they themselves would like to be treated.

When people work for PiPS™ while based in another country, they must accept this Code of Practice as well as any code applicable to their role (editing or design work) in that country.

 Please report any breach of this Code of Practice to


To go back to About Us:

To find out how PiPS works:

To learn about the assessment process:

To find out costs or to apply for an assessment:

To get your free eBook that explains everything in detail: Simply email and we will send a PDF version, or go to Smashwords for free ebooks in various formats. The eBook will be updated from time to time and it will be to an author’s advantage to download the free latest edition. The latest edition was published in July 2017. The original edition is now out of date because of upgrades suggested by authors and editors.

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